Church Office Administrator

QUALIFICATIONS:

  • Strong computer skills are imperative (MS Windows, Word, Excel, Access, PowerPoint, Google Docs, Pages)
  • Proficiency in the use of standard office tools: scanner, copy machine,printer, etc.
  • Strong organizational skills
  • College graduate or equivalent work-related experience
  • Should always exhibit professionalism, demonstrated by well-groomed appearance, conscientious work ethic, teachability and accountability.
  • Have excellent command of English composition and punctuation
  • Should be willing and able to work at a fast pace within a variety of settings and circumstances, with composure and flexibility.
  • Should be ever conscious of the need for confidentiality.
  • Should always exercise discernment and wise judgment.
  • Should be a person who gives extreme attention to details with an eye for excellence.
  • Should have a non-lackadaisical attitude with the willingness to seek new information, training, and resources as needed.
  • Should be a self-starter, good at multi-tasking and prioritizing projects.
  • Should possess strong administrative skills and the ability to work independently without supervision.

Office Administration

Reporting and Filing

  • Keep accurate membership records (new members, baptisms, weddings, deaths, etc.).
  • Process baby dedications/baptism requests and prepare baby dedication/baptism certificates, record all dedications/baptisms
  • Routine filing of paperwork such as finance statements, Trustees files, SPRC files
  • Maintain database in cooperation with the finance work area
  • Maintain and update all standard forms and ministry literature.
  • Administers the church office budget

Calendar/Scheduling

  • Coordinate scheduling for weddings and baptisms.
  • Set up counseling meetings and other appointments.
  • Coordinate employee meetings, lunches, etc.
  • Schedule event requests and building use requests on church calendar and notify staff and renters
  • Organization and maintenance of church calendar (pastor/director/manager calendar).

Office Documents

  • Print directories and subdirectories for various groups.  Coordinate the printed Picture directory when requested.
  • Prepare new members information packets, Small Group Leaders Guides, Small Group Curriculum  and coordinate receptions

Equipment and Supplies

  • Sees to the maintenance of all office equipments and computer systems.
  • Ensures that proper computer backup is routinely maintained.
  • Facilitates periodic review of church computer system and office equipment with assistance from the Technology Director.

Train and Schedule Office Staff and Volunteers

  • Responsible for the weekday operation of the church office, and supervises the office assistants, volunteers and other office personnel as assigned.
  • Facilitates staff training on church computer systems and office equipment.
  • Prepare and maintain an Office Procedures & Reference Manual.
  • Schedule volunteers to data entry and assist in maintaining database.

Communication

Website Tasks www.crossroadschurch.org/login

  • Check for Website/plugin updates
  • Delete old Banners and Events
  • Upload New Banners
  • Add new Events as they are approved in staff meeting
  • Create new event Sign Up Forms and pages
  • Upload Sermon Audio to “Sermons” (in conjunction with the Tech Team)
  • Upload Weekly Devo to “Posts”
  • Embed previous Sunday’s Youtube clip to homepage (in conjunction with the Tech Team)
  • Upload new Weekly Youth Update
  • Weekly walkthrough pages to eliminate outdated information

Mailchimp Tasks www.mailchimp.com

  • Create, schedule/send weekly devo
  • Proof Devo, remove errors, typos spacing, etc
  • Send various Special Announcements, Updates and monthly Leadership Team letters as needed

Bulletin Tasks/Flyers

  • Create new bulletin for Sunday for each Campus

Google Tasks www.google.com/a/crossroadschurch.org

  • Add/remove new user emails (administrator@crossroadschurch.org)
  • Manage all Google Drive folder sharing (drive@crossroadschurch.org)
  • Manage all Google Calendar sharing (calendar@crossroadschurch.org)
  • Field questions from staff and leaders

Staff Meeting Tasks

  • Provide Communication update. (Website, Google, Bulletin, Devo, etc)
  • Provide Staff with Weekly Bulletin draft
  • Review Event Request Form submission with staff

General Office Communications

  • Maintain the all church calendar including event requests
  • Screen and routing incoming calls and messages to the office
  • Notify all staff of hospitalizations, death, emergencies
  • Record and email weekly prayer requests
  • Pray for congregation regularly and send out at least two pastoral prayer letters to each person each year.

Other General Office Responsibilities

  • Organize and maintain reception area, work rooms of the office
  • Schedule and attend staff meetings and record minutes
  • Pick up, distribution and dissemination of all mail and correspondence including correspondence (writing letters)
  • Maintain petty cash with accurate records and receipts.

Hours: Mondays-Thursdays 9:00a-3:00p

Wage: $13-$16 per hour (depending on experience and skills)
 

Employment Application

    PERSONAL INFORMATION

  • EMPLOYMENT INFORMATION

  • EDUCATION

  • MILITARY SERVICE

  • WORK EXPERIENCE

  • REFERENCES

  • SIGNATURE

  • The facts set forth in my application for employment are true and complete. I understand that if employed, false statements on my application shall be considered sufficient cause for dismissal. You are hereby authorized to make any investigation on my personal history and financial and credit record through any investigation or credit agencies or bureaus of your choice. I understand that employment at CROSSROADS Church is "at will" and includes no guarantees, contract or promise of employment for any specific length of time. By typing my name below, I authorize the use of any information in this application and any attached supplements to verify my statements.By typing my name below, I authorize the past employers, doctors, all references and any other persons to answer questions asked concerning my ability, character, reputation and employment record. I release all such persons from any liability or damages on account of having furnished such information.