Office Administrator

QUALIFICATIONS:
Preference to be a member of CROSSROADS CHURCH.
Strong computer skills are imperative (ProPresenter, Google Docs, Pages, Mail Chimp, Quickbooks, Elvanto Database) Proficiency in the use of standard office tools such as copy machine and folding machine.
Strong organizational and customer service skills.
Work-related experience.
Should always exhibit professionalism, demonstrated by well-groomed appearance, conscientious work ethic, teachability and accountability.
Have excellent command of English composition and punctuation.
Should be willing to work evenings and weekends occasionally.
Should be willing and able to work at a fast pace within a variety of settings and circumstances, with composure and flexibility.
Should be ever conscious of the need for confidentiality.
Should always exercise discernment and wise judgment.
Should be a person who gives extreme attention to detail with an eye for excellence.
Should have a willingness to seek new information, training, and resources as needed.
Should be a self-starter, good at multitasking and prioritizing projects.
Should possess strong administrative skills and the ability to work independently without supervision.

Office Administration
Reporting and Filing
Keep accurate membership records (new members, baptisms, weddings, deaths, etc.).
Process baby dedications/baptism requests and prepare baby dedication/baptism certificates, record all dedications/baptisms
Prepare Annual Conference Reports with other staff and Leadership Chairs.
Maintain database in cooperation with the finance work area.
Maintain and update all standard forms and ministry literature.
 
Calendar/Scheduling
Schedule event requests and building use requests on church calendar and notify staff and renters. Organization and maintenance of church calendar (pastor/director/manager calendar). Coordinate scheduling for weddings and baptisms. Set up counseling meetings and other appointments.

Office Documents
Print directories and subdirectories for various groups. Coordinate the printed Picture directory when requested.
Prepare new members information packets, Small Group Leaders Guides, Small Group Curriculum and coordinate receptions
Equipment and Supplies
Coordinates the maintenance of all office equipment and computer systems. Facilitates periodic review of church computer system and office equipment with assistance from the congregational members who are knowledgeable of technology. Order office supplies as needed.
Train and Schedule Office Staff and Volunteers
Responsible for the weekday operation of the church office, and supervises the office assistants, volunteers and other office personnel as assigned. Facilitates staff training on church computer systems and office equipment. Prepares and maintains an Office Procedures & Reference Manual. Schedules volunteers to data entry and assist in maintaining database.
 
Communication
Check for Website/plugin updates Delete old Banners and Events Upload New Banners Add new Events as they are approved in staff meetings Create new event Sign Up Forms and pages Upload Weekly Devo to “Blog Posts” Embed previous Sunday’s Youtube clip to homepage (in conjunction with the Tech Team) Weekly walkthrough pages to eliminate outdated information
 
Mailchimp Tasks (www.mailchimp.com)
Create, schedule/send weekly devo
Paul’s devo is located in Outreach>Devo>2014
Proof Devo, remove errors, typos spacing, etc
Update Events in Mailchimp Devo with hyperlinks to website
Send various Special Announcements, Updates and monthly Leadership Team letters as needed
 
Bulletin Tasks
Create new bulletin for Sunday for each Campus
Add sermon notes from Worship>Printedmedia>messagenotes folder to bulletin.
Update Events in bulletin to reflect Mailchimp and website.
Update Lunch Bunch location and Community Meal
Save bulletin as Pages file and PDF file
By COB Wednesday, print 200 bulletins (50 IGH, 150 LKV)
 
Add/remove new user emails (administrator@crossroadschurch.org)
Manage all Google Drive folder sharing (drive@crossroadschurch.org)
Manage all Google Calendar sharing (calendar@crossroadschurch.org)
Field questions from staff and leaders
Troubleshoot
 
Design Tasks
Create Banners for Website
Create Business cards/flyers for Outreach
Create Bulletin Inserts
Create Sermon Series Posters
Create Brochures and other printed materials
Utilize Pages, Publisher, Word, etc
 
Staff Meeting Tasks
Provide Communication update. (Website, Google, Bulletin, Devo, etc)
Review Event Request Form submission with staff
Be the subject matter expert on all things Communication
 
General Office Communications
Maintain the all-church calendar including event requests
Screen and routing incoming calls and messages to the office
Notify all staff of hospitalizations, death, emergencies
Record and email weekly prayer requests/ put on Facebook Page
Pray for congregation regularly and send out pastoral prayer letters to each person.

Other General Office Responsibilities
Organize and maintain reception area, work rooms of the office
Schedule and attend staff meetings and record minutes
Pick up, distribution and dissemination of all mail and correspondence including correspondence (writing letters)
 
 
Hours: Mondays-Thursdays 9:00a-3:00p (Flexible) On-call phone hours on a rotating basis Wage: $15-$18 per hour (depending on experience and skills). All camp and mission trip fees paid by the church.

Employment Application

    PERSONAL INFORMATION

  • EMPLOYMENT INFORMATION

  • EDUCATION

  • MILITARY SERVICE

  • WORK EXPERIENCE

  • REFERENCES

  • SIGNATURE

  • The facts set forth in my application for employment are true and complete. I understand that if employed, false statements on my application shall be considered sufficient cause for dismissal. You are hereby authorized to make any investigation on my personal history and financial and credit record through any investigation or credit agencies or bureaus of your choice. I understand that employment at CROSSROADS Church is "at will" and includes no guarantees, contract or promise of employment for any specific length of time. By typing my name below, I authorize the use of any information in this application and any attached supplements to verify my statements.By typing my name below, I authorize the past employers, doctors, all references and any other persons to answer questions asked concerning my ability, character, reputation and employment record. I release all such persons from any liability or damages on account of having furnished such information.